Employee Reference Letters (With Template and Sample)
When an employee wants to return to school or apply for a new job, they may ask you for a reference letter. Learning about the different types of reference letters and templates can help you write a letter that accurately reflects your employee’s best qualities and characteristics.
An employee reference letter, sometimes also known as a recommendation letter, is a document detailing the employee’s time with the company, their achievements and sometimes, an endorsement. A manager, human resources representative, mentor or employer usually writes an employee reference letter. When you write a reference letter, it’s important to carefully consider the employee, your relationship with them and the aspects of their job in which they excel.
What is a letter of recommendation?
A letter of recommendation is a formal document that addresses your suitability for a particular position. They differ from standard references that are often a casual conversation by email or phone. Former managers, supervisors or mentors are typically the most appropriate people to ask for a letter of recommendation since they have established working relationships with you and can attest to your strengths as an employee.
An honest recommendation details a personal account of your experiences with the applicant. You should have knowledge of how the candidate acts and performs in a work environment. Consider the following before you accept a request for a recommendation:
If you do not have enough experience with or positive comments to share about the applicant, let them know quickly and respectfully that you aren’t able to fulfill the request. This gives the candidate plenty of time to find an alternative solution.
Letter of recommendation from a coworker
Sample Recommendation Letter Written for a Coworker (Text Version)
I am more than pleased to have the opportunity to recommend Zachariah Scott for the role of Senior Digital Marketing Specialist at Ion Software. I was honored to work alongside Zach for 3 years on the marketing team at Genos Tech. Zach was always an outstanding member of our team, and I have always been impressed by his professionalism and admirable personal qualities.
As an Online Marketing Specialist, Zach constantly demonstrated his exceptional analytical skills and extensive knowledge of best SEO practices. In particular, his intimate familiarity with the intricacies of Google Analytics enabled him to reduce the bounce rate on our most essential pages by an average of 20%. Moreover, he consistently produced top-quality content that ranked highly for all of our target keywords.
In addition to Zach’s impressive portfolio of professional accomplishments, he has one of the best personalities I have ever had the joy of working with. He is a fun-loving and friendly individual who always treats everyone in an amicable and welcoming manner. There is no one at our company that does not think of him fondly.
Unfortunately, because of his wife’s need to relocate for her job, I will no longer have the pleasure of working with Zach. Having witnessed his long track record of success and admirable character, I assure you that he will more than excel in the role. The words “our loss is your gain” have never been more true.
I wholeheartedly recommend Zach for this position. I am confident he will become an invaluable addition to your team. Please feel free to contact me if you have any questions regarding his character or past work.
Sample character reference letter for a friend
Writing a character reference letter (or personal reference letter) for a friend can be a tremendous aid in helping them land a job. However, figuring out precisely what to write can often be tricky.
Sample Character Reference Letter (Text Version)
I couldn’t be happier to recommend my close personal friend, Bianca Jones, for the open wait staff position at the Italian Pasta House. I have known Bianca for 8 years and can confidently say that she is a person of impeccable character.
Since we first met, Bianca’s incredible friendliness and interpersonal skills have always impressed me. I remember one instance in particular when she accidentally bumped into an angry man who subsequently began spouting curses at her. She utilized her exceptional ability to remain calm in the face of confrontation to diffuse the situation with a warm smile and a sincere apology.
More importantly, everyone who interacts with Bianca is always blown away by her selfless, kind, and warm-hearted nature. Whenever there is any need for volunteers in our town, Bianca always enthusiastically signs up without the slightest hesitation, eager to help in any way she can.
It is truly a privilege and an honor to be considered Bianca’s friend, and I wholeheartedly recommend her for this position. I assure you that her commitment to her professional career, as well as her high moral values, are without question. I have no doubt she will make a strong addition to your team. Please feel free to contact me if you have any questions.